ACBIS Group Administrator Guidelines/Group Application Process Instructions
The process for Group Administrators and their group applicants is described below.
If after reviewing the guidelines and instructions below, you have questions about the process,
please feel free to contact Jessica Lucas, ACBIS Coordinator, at 703-761-0750 x631 or firstname.lastname@example.org
Welcome ACBIS Group Administrator!
As a Group Administrator, you are responsible for facilitating the certification process for a group of 5 or more CBIS candidates. You may function in this capacity either for your brain injury facility or for your BIAA state affiliate. If you represent your facility or organization, you will coordinate the certification process for your fellow employees. If you represent your BIAA state affiliate, you will represent paraprofessionals and professionals who work at brain injury facilities throughout your state.
As a Group Administrator, you represent your group throughout the certification process and act as the liaison between ACBIS and group members. As such, you have several important responsibilities, including (a) coordinating group member applications and fees; (b) coordinating training; (c) monitoring the testing process; and (d) contacting ACBIS staff with any questions or concerns. Each of these responsibilities is explained in detail in the sections that follow.
Please note: The information provided reflects the current process and is subject to change. ACBIS will make every effort to communicate these changes in a timely manner. However, before each training session, administrators should check the ACBIS website for new developments or changes.
In addition to thoroughly reviewing the written information and viewing the demo video posted on this webpage, we also encourage
you to download and print the ACBIS Group Administrators Manual for your information and reference throughout the process.
Applicant Eligibility Requirements
Please Note: Group Administrators are urged to confirm that each of their group members meets the eligibility requirements posted below; application fees are non-refundable.
- Applicants must have had 500 hours of currently verifiable direct contact experience with an individual or individuals with brain injury.
- Experience can be employment and/or academic internship.
- The qualifying experience must have included formal supervision or have been conducted while the applicant operated under a professional license. Volunteer work does not qualify.
- Education: Applicants must have a high school diploma or equivalent.
CBISTs are approved to provide official ACBIS training to CBIS candidates. CBISTs must demonstrate advanced skills in brain injury and must provide documentation that those skills are being maintained through continuing education. To be certified, all eligible candidates must do the following:
- Submit all necessary application materials
- Pass the CBIS exam
- Attend one training session via webinar
Minimum of bachelors degree from an accredited four-year institution
Must demonstrate a minimum of five years experience in the field of brain injury, in one or more of the following ways:
- Direct clinical experience in a medical or rehabilitative setting in the continuum of care.
- Research experience in the science, medicine and/or rehabilitation of brain injury.
- Services integral to brain injury and brain injury rehabilitation (education, case and care management, vocational rehabilitation, etc.).
- Development or implementation of brain injury programming in hospital, residential, school, or community-based settings.
- Additionally, the applicant must be a member in good standing within any licensure boards that cover his/her profession, if applicable.
Applicants must demonstrate skills in the areas of training, supervision, and/or teaching within the brain injury field and must provide approved documentation (see below). Examples of skills in each of the areas are listed below. Applicants are also required to submit a CV or resume which reflects how the applicant meets each of the areas below.
Skill Areas: Applicant must demonstrate experience in each of the following skill areas:
- Taught courses, seminars or workshops on brain injury in academically accredited programs
- Presented at local, regional, national and/or international conferences or workshops on brain injury
- Designed educational programs and/or materials related to brain injury for colleges or university affiliated programs
- Mentored clinicians/students/interns in brain injury
Community Service and Professional Dissemination
- Developed guidelines or protocols for brain injury program
- Published articles, books, chapters or newsletter articles on brain injury rehabilitation or related areas
- Facilitated community activities and/or community-based support groups for brain injury
- Held committee membership or positions in local, state, or national professional organizations focusing on brain injury
- Participated in research activities in brain injury that resulted in publications by others
Approved Documentation (This documentation will need to be submitted to the ACBIS office in physical form, separate from your electronic application.)
- University or college transcript
- Certificate of attendance at conferences, workshops, seminars
- Syllabus indicating applicant is the instructor
- Front page of published article, newsletter, chapter, book that demonstrates authorship
- Letter from supervisor or director stating applicant's experience with in-service training and/or activity/support group facilitation. This letter must be written on company letterhead and must include the dates in which the training/events occurred.
- Other: Applicants may provide other types of documentation. In some cases, though, additional documentation will be required. If this occurs, the ACBIS office will contact the applicant.
Important: Administrators do not make judgments regarding acceptable qualifications. These decisions will be made by the ACBIS Board and Staff. Any questionable applications or issues should be discussed directly with ACBIS staff.
ACBIS respects each applicant's right to confidentiality. Therefore, individual applications will not be shared with group administrators unless the applicant is part of that group.
Please note that ACBIS applications are maintained for one year (starting with the date of application). After one year, applications will expire and applicants who have not completed the process (application approval, testing and retesting if necessary) will be required to reapply entirely if they wish to further pursue certification.
Candidates may either attend a didactic training or engage in self-study. Didactic training is highly recommended to facilitate learning. As such, the training should be considered a learning opportunity rather just a way to study for the exam. This training can take from 8 -12 hours depending on the nature of the training. Training that includes discussions and group activities will take longer than training that involves mostly lecture. However, interactive training sessions will enhance the candidates' learning and, hopefully, positively impact their clinical work. An ACBIS Trainers' Manual with supplementary training materials has been developed to assist trainers in this effort.
Only CBISTs or other approved trainers should conduct the training. Group administrators are responsible for finding a trainer and coordinating this training. Contact ACBIS for a list of trainers in your area or region.
Facility-wide or regional training: Here are a few suggestions for establishing an effective training program:
- Training sessions may be scheduled for one or multiple days. Multiple sessions may prevent candidates being overloaded with information.
- If possible, schedule a review session sometime between the final training session and the exam. Contact ACBIS for more information recommendations for review sessions.
- Trainers should contact ACBIS for supplementary training materials.
- The facility or affiliate should support eligible candidates to become ACBIS Trainers to be able to offer regular training sessions throughout the year.
- Facilities should also consider offering their staff incentives for becoming CBIS. Incentives may include a monetary bonus, pay increase, official recognition, etc.
For more information, please contact Jessica Lucas, ACBIS Coordinator at 703-761-0750 x631, or via email at email@example.com
Number Candidates Per Group
Cost Per Person
To order The Essential Brain Injury Guide:
To make a payment of $300 for applicants submitting payment as a part of a group of 1-4 people:
To make a payment of $225 for applicants submitting payment as a part of a group of 5-29 people:
To make a payment of $200 for applicants submitting payment as a part of a group of 30+ people:
Retakes: Candidates who do not pass the examination on the first administration may take one retest within one year of the initial application date at no additional charge. An applicant who does not pass after two attempts is welcome to reapply when they are ready. The details for coordinating retakes is described to the Group Administrator/Proctor in the email that was sent after completion of the Group Administrator/Proctor Account Setup Application.
Accommodations: Please visit this section of the ACBIS website for information on requesting examination accommodations.
Please click the image below to view a demonstration of the new ACBIS Group Administration Process.
Please click here for a copy of the script for this video. Please click here for a copy of the slides shown in this video.
Group Process Instructions
(Group Administrators are responsible for coordinating online applications and examinations)
*Please note that the forms require use of Internet Explorer 7 or higher, Google Chrome or Mozilla Firefox*
*Ensure that all "Pop-Up" Blockers are disabled*
As a Group Administrator, complete the GROUP ADMINISTRATOR/PROCTOR ACCOUNT SETUP APPLICATION.
Direct each applicant to complete and submit a USER ACCOUNT SETUP FORM.
Upon receipt of approval email, you the (Group Administrator) will need to complete the GROUP REGISTRATION FORM. Completion of this form will allow the electronic applications to be sent to either the individual applicants or to you for completion. (Please note that if you complete the applications, you must retain a paper copy with a signature for each applicant). You will need the registration number for each applicant that was provided when they completed the User Account Setup Form as described above.
As described above, either you (the Group Administrator) or each applicant will need to complete and electronically submit the CBIS APPLICATION FORM through the link that was provided in the confirmation email. Items that will be needed in order to complete this application:
- Each applicant will need to attach an electronic version of their resume to the application in the allotted area.
- If a group payment was made on behalf of the applicants by your organization, they will need to be provided with either the check number or, if paid by credit card, the BIAA Marketplace Confirmation number.
- If each applicant is responsible for making a personal payment, they will need to provide their check number or, if paid by credit card, the BIAA Marketplace Confirmation number.
STEP FOUR: TESTING AND CERTIFICATION PROCESS
1. Please have the proctor refer to the email that was sent to them after completion of the
GROUP ADMINISTRATOR/PROCTOR ACCOUNT SETUP APPLICATION. This email provides information that details
the next steps of the testing process.
2. Upon passing the examination, certificants will receive their certificates via email to the email address they
provided on the initial application. Those who did not pass will receive their score via email to the email address
provided on the initial application.